Run a publication
Publication guide
On this page
This guide is for the people who run a publication day to day: administrators, editors and the members who help them. Each part has its own page.
Getting set up#
- Set up your publication: name, time zone, pages, sections, sign-up rules and email defaults.
- Groups and permissions: reader groups such as Students, Staff and Alumni, and who can review, publish and send.
- Blog and newsletter modes: choosing Newsletter, Blog, or Blog + newsletter, and offering blog posts to another newsletter.
- Design and themes: the publication designer, logos, the homepage hero, custom CSS and template themes.
Every week#
- Writing and review: how members write, and how editors review, request changes, accept and publish.
- Newsletter issues: putting an issue together, aiming parts of it at groups, testing, scheduling and delivery reports.
- Subscribers and accounts: sign-ups, imports and exports, unsubscribes, and what members can do with their accounts.
Now and then#
- Competitions: moderated entries, appointed judges, reader voting and published results.
- Business outreach and previews: a private inbox for opportunities from businesses, and private links for sharing a draft issue.
Who does what#
New publications start with these roles. Change them under Dashboard → Groups and permissions.
| Role | Can |
|---|---|
| Everyone | Read the public site, subscribe to the newsletter. |
| Members | Everything above, plus write and submit pieces, join reader groups, and read members-only articles. |
| Editors | Review submissions, edit and publish any article, put issues together and send them, manage subscribers and pages, and read the activity log. |
| Administrators | Everything, including settings, groups, permissions, email and design. |
The permissions reference lists every permission and what each group starts with.
Where things are#
| To… | Go to |
|---|---|
| Review submissions | Dashboard → Articles |
| Put an issue together | Dashboard → Issues |
| Approve requests to join groups | Dashboard → Members |
| Change the name, sign-up rules and email | Dashboard → Settings |
| Change the look | Dashboard → Settings → Appearance |
| See who changed what | Dashboard → Activity log |
| Check the worker and queued email | Dashboard → System status |